We are using the GTD definition of a project: “any outcome you’re committed to completing that requires more than one action step.”
Step 1 Capture
Write down anything that could be a project - look:
- Your mind (worries, mental bandwidth
- Calendar
- Next Actions (Simiple To Do)
- Agendas (call someone back)
- Bag
- Physical Environment (return package)
- Digital Environment (read, organize)
- Creative Opportunities (classes, pursuits)
- Processes (streamline)
- Competence Building
Step 2 Clarify
- Delete obvious non projects
- Move someday/maybe to bottom
- Merge projects with some outcome/goal
- If a project has only one task, put it on calendar (or Inbox project list)
- Delegate appropriate projects
Step 3 Identify Outcome or intention for each project
- SMART Framework (Specific, Measurable, Attainable, Relevent, Time Bound)
- Rewrite projects so it is clear how it leads to outcome
- “Oversee, ensure, maximize” = Area
- Finalize, submit, deliver, compelte, send = Project
Step 4 Review Projects Weekly
- Is it still a priority?
- Look at Areas…are related projects Too many? Not enough
- Are goals still clear?
- Do you want to just stop one?